The Office of Institutional Research and Assessment (IRA) offers classroom examination scoring services to Temple University faculty. Request for exam processing may be dropped off in the mail slot of Carnell Hall Room 715A at any time.
How to Gain Access to Our System (New Faculty)
To use the Classroom Exam Scoring Service, you must sign up for an account with IRA’s Exam Access System. The Exam Access System enables you to receive your exam IAP Report via the web.
To sign up, please complete the following application (EAS Application). Once the application is completed, please either
- Drop off the signed application and a photocopy of your OWL Card in the mail slot of Carnell Hall Room 715A or
- Email the completed application along with a photocopy of your OWL Card to ira-exam-services@temple.edu.
For further instructions on completing the form– please review the following videos that provide more in-depth instructions!
How to Prepare Your Exams for Dropoff
Once you receive a confirmation email from our office that you have been successfully entered into our system. The next steps to prepare for your exams to be dropped off are as follows.
Classroom Exam Scoring Request Form
The first step is to fill out a Classroom Exam Scoring Request Form. The form is a fillable pdf. You must completely fill in the pdf and place it with your materials.
For further instructions on how to complete the Classroom Exam Scoring Request Form, check out this instructional video!
Answer Key
After the Classroom Exam Scoring Request Form is completed you will then want to make sure that the Answer Key is clearly marked (in pencil only). Then you can place the key on top of all student answer sheets that you want to be scored.
Student Answer Sheets
Once you have the Key filled out, gather all of your student sheets (all facing the same way) and compile them in the envelope you plan to use to drop off your exams with. (Note: If you are submitting an alternate form exam, also include an Alternate Form Designation Sheet).
Once the envelope is packed exactly as instructed above – you may drop it off in the mail slot of Room 715A Carnell Hall.
How to Prepare an Alternate Form Dropoff
Some instructors use alternative forms to scramble test items and therefore help prevent cheating. Here is a copy of the Alt-Form Designation Sheet which you need to bring completed if you plan on using this feature (Alternate Form Designation Sheet PDF)
Form Construction
- There may be up to four forms of one exam. (i.e. One Primary Key & 3 Alternates)
- One form must be designated the "Primary" form and the others must be designated as “Alternate Form”
- The same items (questions) and responses are used for all forms; however, the order of the items will vary between the forms of the exams.
- The order of the response options must be the same for each item on all forms. Sample Student Sheet. For example, the answer to Question 1 on the Primary Form is A. Question 1 appears as question 10 on the Alternate Form and the answer must also be A
Form Designation on Answer Sheets
- The test code (“11 for the primary form and “22”, “33”, etc. for the alternate forms) must be indicated in the two columns of the “TEST CODE” section found in the upper right-hand column of each answer sheet.
- Required Information for Processing (i.e. Professor Name)
- The answer sheets for the primary and alternate forms must be separated before the exam is turned in for processing. For example, group all answer sheets that use the primary form together and all answer sheets that use the alternate form together using a paper clip.
- The instructor must prepare scoring keys for each form. Prepare one key indicating the correct answers for the primary form and a separate key for each alternate form. All keys must be clearly identified. You can achieve this by making sure you follow step one and correctly fill in the test codes for the corresponding form.
For further instructions on how to complete the Classroom Exam Scoring Request Form, check out this instructional video!
Exam Re-Score
If you feel there are discrepancies in the results, you are welcome to visit our office to review the sheets if they are still in our office. If they have been picked up, we would need you to bring the entire job back in for review.
If there are any issues with your exam job. Please review the web report carefully – When you think you have located the issue contact us in the following manner:
Call us at (215)-204-8611 & one of our team members will be happy to solve the issue for you.
Email us at: ira-exam-services@temple.edu – Indicate the Job # in the Subject line and your Last Name
- In the body of the email: Please explain what you believe the issue to be. Also, leave a phone number that would be best to reach you at in case one of our team members needs more information!
- Once the re-score/issue is resolved we notify you upon completion!
Who provides your Exam Scoring Forms (Scantron Answer Sheets)?
- Departments purchase these forms by using the Dupli punch-out in TUmarketplace (Dupli, Forms, Answer Sheet – FM100102). If there are any questions, please call Purchasing.
Exam Security & Integrity Policies
No member of our team will adjust, delete, or modify in any way the information on an instructor or student answer key unless given prior approval from the professor.
IRA will secure all examinations in a locked area of the Testing Center for the remainder of the semester. However, Scoring keys and test sheets not picked up within six weeks after the end of the semester will be destroyed by IRA.
Our IRA team members will only give exams to the faculty associated with the request or any authorized representative of the faculty that you have indicated. The scanning job is required at the time of pick up. Please notify our office in advance if you are sending a representative that is not authorized to pick up exams.
Exam Results & Analysis
Faculty receive a detailed Item Analysis Package (IAP) report which includes a variety of statistical item and test measures, student listings, and scoring options. Additionally, an Excel file containing summary data and a raw scan data text file is provided for each test.
The status of each exam scoring job, the IAP report (in pdf format), summary Excel file, and raw data file are available through IRA's Exam Access System (EAS) website.
Here are two samples of the two main IAP reports we offer:
Your classroom examination results will be ready for pick up 24 hours after it was logged in at IRA – Exam Services.
Turnaround Time
Requests will be available within 2-3 business days from the time the exam is submitted. The status of each exam scoring job, the IAP report (in pdf format), summary Excel file, and raw data file are available through IRA's Exam Access System (EAS) website.
Finals Week – Please note during Finals Week, we advise you to expect delays in turnaround time due to the amount of volume we generally receive. However, we will continue to do our best to maintain our turnaround time!